Privacy Policy

This Privacy Policy applies to information we, WorldShare, collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact our Data Protection Officer, Mrs Jenny Hunt, at info@worldshare.org.uk.

1. Who we are

WorldShare connects local Christians and churches in the UK with local Christians and churches in the most difficult, least-resourced, and least-reached parts of the world, to support their God-given vision to transform their communities.

We are registered in England and Wales as WorldShare, Charity No 803575, Company No 2498199. Our registered address is Armstrong House, First Avenue, Robin Hood Airport, Doncaster, DN9 3GA.

2. How we use your data

WorldShare only holds data which, as far as we can ascertain, is accurate and up-to-date and which is required of us by law or necessary to process your donation or contact you in the manner that you have requested.

We only collect data that is given to us directly and will not share any of your data with any third parties unless we are legally obliged to, such as with reporting on Gift Aid to HMRC. We will not sell your details to anybody else, nor do we buy data from third parties or obtain personal data from the public domain.

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table above.

3. Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose

All email marketing communications (includes all categories below)

Data held

Name, email, address where applicable, donation details where applicable.

Basis of contact

Consent – A link to opt out or change preferences is available on every communication sent.

Quarterly Window magazine (inc. Freedom Gifts) – via post

Name, address, communications history, donation history where applicable.

Legitimate Interest – Sent in order to keep you updated about our work.

Major Appeals i.e. world disaster events – via post

Name, address, communication history.

Legitimate interest – Where significant natural or man-made disasters affect our Ministry Partners and their beneficiaries, we may contact you to inform you of the situation.

Standard Appeals – via post

Name, address, communication history.

Consent – Our standard appeals are only sent out to those who have given express permission for us to send them. They tend to showcase a range of Ministry Partner needs throughout the year.

Specific targeted appeals – via post

Name address, communication and donation history.

Legitimate Interest – Specific targeted appeals are sent when a specific need arises, and an individual has financially supported the Ministry Partner or area involved within in the previous 3 years.

Administration – via post, telephone or email, as required

Name, email, address, communication and donation history where applicable.

A mixture of legitimate interest and compliance with a legal obligation (such as keeping the Data required by HMRC or the Charity Commission in order to comply with various regulations.

Although the above are the legal bases by which we process data, we will always seek to customise an individual’s communications where requested, and the option to opt out of, or edit which communications are received is available by contacting us using the information provided on our communications, through our website, by emailing info@worldshare.org.uk, or by calling us on 01302 775209.

4. How long we keep your data

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Where data is collected on the basis of consent, we will seek renewal of consent at least every five years.

5. Rights you have over your data

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights as mentioned above, or any other legal rights you have over your data under current legislation, please get in touch with our Data Protection officer, Mrs Jenny Hunt, at info@worldshare.org.uk.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

6. How do we keep your data safe?

WorldShare is committed to keeping your personal data safe by only using secure, protected and encrypted solutions.

All staff and volunteers (where applicable) are fully briefed on WorldShare’s data protection policies and procedures relevant to their role. Staff only have access to data that they need to be able to carry out their duties. Any data that is no longer required, is destroyed.

7. Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we will notify people whose personal data we hold and is affected.

8. Reviewing and amending

This policy was revised and approved in December 2020 and will be reviewed by the Trustees a minimum of once every three years.


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